EN cards allocations

in Arbeit IN ARBEIT 

Preamble

Beside real and virtual cards there is the possibility to create special cards in Autopoll which are only used to assign fillings but not to authorise fillings at the card reader. These special cards are called "allocations" in Autopoll. In difference to real cards, these allocation cards do not need a full card identification string and should be configured at each card reader (in Autopoll) that they are never been sent to the card readers.

In case of such special allocation solutions please feel free to contact the Autopoll hotline for help and advise.

Examples of use

Partial wildcard assignment

Situation: Fleet cards have been generally activated at the local card reader, e.x. DKV, so that these cards can fill there. Entering and transmitting these fleet cards in and from Autopoll is not necessary. Normally all cards which are used at the local card reader have to be entered and assigned to a vehicle or driver in Autopoll so that the polled fillings can be assigned and processed, e.x. invoicing or exporting. With fleet cards the money flow is NOT being handled in Autopoll, so an individual assignment of each fleet card in Autopoll is not necessary. But if the fleet card fillings should be processed in Autopoll, e.x. exporting and/or analysing, then the fillings have to be assigned.

Solution: Because DKV fillings are always being made with card identification strings beginning with "7043" the following steps should be executed

• enter a company DKV

• enter a vehicle DKV and asign it to the above entered company DKV

• if necessary change the parameter "autopoll-ausweis-kennung-minlength" to e.x. 5

• activation of the card type "allocation"

• after the activation of this card type, the card type "allocation" has to be configured to "N" (never) in each card reader in Autopoll

• enter a new allocation card under Data-cards-Allocation

- number: recommended are 5 digit numbers e.x. 20000ff, so that the 4 digit numbers are being reserved for real and virtual cards

- PAN: 7043%

- allocate the vehicle DKV

Result: If all the above mentioned configurations are being done properly, all fillings of which the full card identification is not in the Autopoll database and which start with "7043" are being assigned to the vehicle DKV and can be processed.

Full wildcard assignment

Situation: Some austrian warehouses are using Autopoll only as data pump between the card readers and their ERP software. Therefore normally the local card readers are configured as blacklist systems. That means the card readers get master card identification strings and only the blocked cards (and not only assigned free cards). Details under cards/card administration at the card reader. No card in Autopoll is assigned to a vehicle or driver. But because all fillings have to be exported from Autopoll to their ERP software, all fillings need to be assigned.

Solution:

• enter only one company

• enter only one vehicle and assign it to the above entered company

• if necessary change the parameter "autopoll-ausweis-kennung-minlength" to 1

• activation of the card type "allocation"

• after the activation of this card type, the card type "allocation" has to be configured to "N" (never) in each card reader in Autopoll

• enter a new allocation card under Data-cards-Allocation

- number: recommended are 5 digit numbers e.x. 20000ff, so that the 4 digit numbers are being reserved for real and virtual cards

- PAN: %

- allocate the single vehicle

Result: If all the above mentioned configurations are being done properly, all fillings, independently of which cards are being used, are being assigned to the only vehicle and can be processed. The follow-up ERP software will extract the company data, e.x. number, from the card identification string which is being exported with each filling.

More special assignments

assigned system cards

Situation: Bei einigen österreichischen Lagerhäusern dient Autopoll nur als Datenpumpe zwischen dem Tankautomaten und der Warenwirtschaftssoftware. Bei einem Export aus Autopoll heraus werden nur die Tankungen exportiert, die auch zugeordnet wurden.(Details unter Export Tankdaten) EC-Karten-Tankungen werden in der Regel nicht zugeordnet, da die Abrechnung außerhalb Autopolls abgewickelt wird. Um EC-Karten-Tankungen exportieren zu können, müssen diese EC-Karten-Tankungen auch zugeordnet werden.

Solution:

• enter a company EC

• enter a vehicle EC and asign it to the above entered company EC

• assign the system card 9994 "EC-ONLINECARD......" to the vehicle EC

Result: Wurden diese Einstellungen durchgeführt, werden alle EC-Karten-Tankungen dem Fahrzeug EC zugeordnet und können somit weiterverarbeitet werden. Im Export kann dann noch eingestellt werden, welche 19-stellige Ausweiskennung an Stelle von "EC-ONLINECARD......" verwendet werden soll. Die anschließende Warenwirtschaftssoftware entnimmt die Kundendaten aus der benutzten Ausweiskennung.

The same procedure can be done with cash-, credit card- or fleet card-fillings.